What Is Unified Carrier Registration? 7 Important Things To Know About It In 2023
The UCR stands for the Unified Carrier Registration Program. If you do not currently have a UCR, you should contact your third-party administrator or not compliance facilitator right away. It is important to apply for it immediately if you want to stay compliant. But why do you need to do that other than for the mandatory compliance requirement? Remember that unregistered motor carriers who intend to cross state lines could be held by the authorities and fined heavily.
Their trucks might get pulled off the road for an indefinite period of time. This is not going to look good on your company record. It can put your business operations on hold without any knowledge of what may happen in the future and for how long you are going to stay out of business. It is important to understand whether you need to file UCR filing at all or not.
What if you don’t live in a state that participates in the unified carrier registration plan? You need to get in touch with your consortium / third-party administrator so that they make can do the needful for your company.
1. Understanding The UCR Registration Plan/Program
As pointed out, the UCR stands for the united carrier registration program. It is a federally mandated program/system under which you as an operator of commercial vehicles are required to register. If you are involved in interstate or international travel, this applies to you immediately. The filing needs to be renewed by the end of every year which is the 31st of December. Registration for the upcoming year usually begins somewhere around October.
2. Do You Qualify As An Entity To File A UCR?
If you are a motor carrier and if you have commercial vehicles that carry cargo all over the state borders or across international lines, you are required to file your UCR filing. Even if you are a company or an individual that makes arrangements for goods to be shipped, you must file your UCR. You could be a broker a freight forwarder, or even a leasing company. If you are a motor carrier, the cost of the UCR filing will largely depend on the total number of vehicles in your fleet. Usually, brokers and leasing companies have to pay the least amount of fee to register for their Unified Carrier Registration filing.
3. Consequences Of Not Registering For Your UCR Registration
Things could get a little complicated for your company if you do not register for the UCR program. If you qualify for this registration, you must pay your UCR filing fee and register without any delay. This is because if your drivers or any safety-sensitive position holders are found operating machinery over state lines, the enforcement officials may detain your vehicle. You may also have to pay additional fines and penalties which is not going to look good on your reputation. Depending on which state you are from, the fine or the amount of penalty you have to pay could range anywhere between $100 and $5,000. This is for first-time offenders. Second-time offenders might have to pay double or triple the amount.
4. Belonging To A State That Does Not Participate In The UCR Program
So you just found out that you belong to a state that does not participate in the UCR program. Currently, there are 41 states in the country actively participating in this program. The states that do not take part in this plan are Arizona, Florida, Hawaii, Maryland, Nevada, New Jersey, Oregon, Vermont, Wyoming, and the District of Columbia. Remember, this is not an excuse to not get registered for the UCR program. If your state of residence is not on this list, it does not mean that you are off the hook. If you are a motor carrier regularly crossing state lines for commerce, you are required to purchase UCR without fail. Make sure to purchase or file your UCR filing in the nearest state that participates in the program.
5. Registering For The United Carrier Registration Program As A Carrier
Whether you are a private motor carrier or a for-hire motor carrier, you will have to register for this program if you intend to operate in interstate commerce or perform international commercial activities. If you function as a broker or a freight forwarder or in the capacity of a leasing company, you must also register for the UCR.
6. Understanding What A Commercial Motor Vehicle Is And If You Should Worry About UCR Registration
A commercial motor vehicle has the following characteristics:
- It is a self-propelled vehicle that is used on country highways
- The purpose is to perform commercial activities such as transporting passengers or cargo
- The gross vehicle weight rating is at least 10,001 LBS or more
- These vehicles are particularly designed to transport more than 8 passengers which do include the driver
- They are also used to transport material that is hazardous as defined by the Secretary of Transportation under Section 5103 of Title 49 USC Section 31101
- If the hazardous materials are transported in a quantity that requires placarding, you will have to apply for your UCR registration
7. The Cost And Term Of UCR Registration
The term of the UCR registration is a typical calendar year starting from January 1st and ending on December 31st annually. If any of the qualifications mentioned above are relevant to you and your business, you must complete your UCR filing annually without missing it even once.
The cost of the procedure depends on the number of commercial motor vehicles that you operate. The MCS-150 form that you have filled out usually displays the number of motor vehicles that you operate under your official business name. If you operate as a private motor carrier and also a for-hire motor carrier, and also function as a broker or freight forwarder, and/or a leasing service provider, you will have to pay the fee that applies to a motor carrier only.
Upon registering for your Unified Carrier Registration application, you will receive a receipt. Enforcement officers keep an eye on every receipt that is generated and make sure to check the same on the internet as well. Everything is recorded and the database is with the federal motor carrier safety administration and the US department of transportation. This means your every move is under their radar. It is advised to stay compliant. It is better to connect with a qualified, experienced, and highly suitable third-party administrator/consortium that understands the compliance needs of your company well enough.